Office of Personnel Services Staff

 

Duties

 

 

Dean: Ho,Chu-Mei

Extension: 089-318855-1700
Direct Line: 089-517457

Duties: Management of the Office of Personnel Services.

E-mail: graceho@nttu.edu.tw

 

Secretary: Hong,Su-Yen

Extension: 089-318855-1703

Direct Line: 089-517453

E-mail: hongsy@nttu.edu.tw

Duties:

1. Organization regulations and compiling and revising of organizational structure chart.

2. Management of faculty quotas.

3. University and faculty review committee meetings.

4. Management of faculty (including adjunct faculty and contracted instructors) hiring, salary negotiation, and contracts.

5. Faculty candidate review (Ministry of Justice, competency).

6. Faculty dismissals, suspensions, non-renewal of contract, punishments and appeals.

7. Handling of faculty concurrent positions, combining of positions, temporary transfers and retaining of position without salary.

8. Selection process and announcements of vice president and first and second tier administrative and academic unit executives.

9. Drafting and revision of job descriptions.

10. University president selection process.

11. Handling of matters related to the application of alien resident certificates and work permits for international teaching staff.

12. Drafting and amendment of relevant regulations.

13. Other duties as required or assigned.

 

Administrator：Chen,Mei-Ling

Extension: 089-318855-1707

Direct Line: 089-517379

E-mail: susan089@nttu.edu.tw

Duties:

1. Management of personnel quotas, personnel returning to their positions and review of personnel duties.

2. Personnel examination assignments, appointments, dismissals and transfers.

3. Faculty and administrative personnel retirement, severance, and pension and care of retired personnel.

4. Personnel concurrent positions, ordinary reviews, year-end reviews, year-end evaluations.

5. Personnel rewards, punishments, complaints and protections.

6. Faculty complaints, repeated complaints and administrative complaints.

7. Management of organizational personnel quotas and recruitment of physically and mentally disabled and indigenous personnel.

8. Handling of claims of corruption or unethical practices.

9. Personnel performance reviews.

10. Compiling of records of various elections.

11. Submission of information to civil servant personnel database.

12. Compiling of personnel services manual.

13. Drafting and amendment of relevant regulations.

14. Other duties as required or assigned.

  

Administrator：Sun,Yi-Jhen

Extension: 089-318855-1706

Direct Line: 089-517456

E-mail: sandyjhen@nttu.edu.tw

Duties:

 1. Faculty remuneration (including for concurrent positions), government and school employee insurance, national health insurance.

2. Review of salary increases based on seniority (merit).

3. Various benefits (living allowances, educational subsidies for dependent children, tuition fees, subsidies for health examinations).

4. Employee assistance programs.

5. Matters concerning overseas visits by faculty and administrative staff.

6. Management of contracted workers.

7. Cultural and recreational activities.

8. Volunteer services team.

9. Faculty draft summons.

10. Issuing of various certificates.

11. Management of faculty and administrative staff travel and attendance (including verification of vacation subsidies and business travel expenses).

12. Reporting for duty and resignation of faculty and administrative staff (including contracted employees and full-time assistants).

13. Ordering and management of official seals and stamps.

14. Drafting and amendment of relevant regulations.

15. Other duties as required or assigned.

 

Clerk：Lin,Chien-i

Extension: 089-318855-1701

Direct Line: 089-517451

E-mail: aces@nttu.edu.tw

Duties:

 1. External review of faculty promotions.

2. Consultation with external review committee regarding new faculty hires (including adjunct faculty members).

3. Sending of matters related to personnel hiring and dismissal for review.

4. Compiling of information for university affairs meetings and administrative meetings.

5. Compiling of information for executive meetings and reports and for Office of Personnel Services meetings.

6. Documentation and investigation of sexual harassment claims on-campus and off-campus.

7. Personnel information systems maintenance and transmission.

8. Matters concerning the elementary and junior high schools attached to the university (including organizational structure, selection of principals, assessments, and school review results, etc.).

9. Compiling of information concerning personnel evaluation and review.

10. Provision of assistance during university review committee meetings.

11. Duties not belonging to other staff members.

12. Drafting and amendment of relevant regulations.

13. Other duties as required or assigned.

 

Contracted Clerk：Chen,Shu-Ting
Extension: 089-318855-1704

Direct Line: 089-517454

E-mail: cmsandychen@nttu.edu.tw
Duties:

1. Management of project staff (full-time and part-time project assistant recruitment, attendance, compensation, and resignation/dismissal, etc.).

2. Personnel (including contracted workers) training and pursuit of further studies.

3. Matters regarding faculty pursuit of advanced studies, outside lectures, research and sabbaticals.

4. Senior and outstanding faculty awards, outstanding staff member awards and other commendations.

5. Teaching and administrative staff service awards.

6. Management of Office of Personnel Services funds.

7. Temporary worker forecasting (seasonal, annual reports).

8. Student worker recruitment and management.

9. Provision of assistance with claims of corruption or unethical practices.

10. Provision of assistance with matters related to benefits, government and school employee insurance and national health insurance.

11. Provision of assistance with matters regarding personnel retirement and pension.

12. Drafting and amendment of relevant regulations.

13. Other duties as required or assigned.

 

Administrative Assistant: Cheng,Shih-Yi

Extension: 089-318855-1705

Direct Line: 089-517455

E-mail: fjueanc@nttu.edu.tw

Duties:

1. Issuing and management of employee badges and time cards.

2. Compiling and editing of faculty and administrative personnel statistics, contact lists and rosters.

3. Maintenance, updating and management of the Web pages of the Office of Personnel Services

4. Purchasing of stationery supplies.

5. Resignation and reporting for duty of faculty and administrative staff (including contracted workers and full-time assistants).

6. Provision of assistance with personnel information system log-in and announcements.

7. Provision of assistance with verification of vacation subsidies and travel expenses for official business.

8. Provision of assistance to the Personnel Recruitment and Performance Review Committee.

9. Provision of assistance with matters related to the management of contracted workers.

10. Drawing up and issuing of various certificates.

11. Compiling and editing of personnel services newsletter.

12. Other duties as required or assigned.

  

Administrative Assistant: Tian,Huei-Ling

Extension: 089-318855-1702 

Direct line: 089-517452

E-mail: feeling2277@nttu.edu.tw

Duties:  

1. Tracking and management of official documents.

2. Vendor development and contract signing.

3. Sending out of birthday cards, birthday gift vouchers and gifts for Teachers' Day.

4. Handling of correspondence and announcements from various universities and colleges.

5. Provision of assistance with benefits (living allowances, educational subsidies for dependent children, tuition fees, subsidies for health examinations).

6. Provision of assistance to faculty and university review committees.

7. Provision of assistance with drawing up, sending out and management of employment contracts.

8. Provision of assistance with the organization of cultural and recreational activities.

9. Provision of assistance with the ordering of official seals and stamps.

10. Other duties as required or assigned.